Collection of data and documentation for operation and maintenance

There is a legal requirement to collect and document data for construction projects. It covers management, operation and maintenance. Interaxo will help you collect and submit data and documentation in structured and controlled forms, thereby avoiding unnecessary stress at the end of your projects.

Customised template and process easily shows what should be delivered


Continuous collection of operational and maintenance data during the project


Easy change management and version control ensure collection of detailed data



Challenges of operational and maintenance data

Much of the additional work to collect operational and maintenance data occurs when you don’t have complete control of how to collect the information or the expectations of the operator.

  • It can be a huge challenge if a lot of information has to be collected and processed after the end of the project delivery, leading to additional work for both parties. If you start collecting information too late, it may even be difficult to obtain the right information.
  • There are often differences of opinion between the project manager and the operator regarding the expectations of the collection of operational and maintenance data, which can be frustrating to say the least.
  • In addition, many files have to be exported manually, which is time-consuming and results in higher costs for the project. Trying to create an overview of what has and has not been delivered is not always easy to do afterwards. It’s therefore important that the data are collected as you go.

Benefits of Interaxo

To ensure a well-functioning collection process, it’s important to know how to structure the information already before the project starts.

  • If you choose our tool for collecting operational and maintenance data, you’ll be able to collect and follow up data during the course of the project. We give you access to a template and process that easily show subcontractors and suppliers what to deliver for each part of the building.
  • Interaxo collects operational and maintenance data as the project progresses. As the information is collected in structured forms, you avoid unnecessary stress at the end of your projects.
  • Interaxo provides great change management and version control tools. By combining our process for collecting operational and maintenance data with the tools in Interaxo, you can rest assured that data collection is done in a controlled manner.
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With Interaxo, you can add metadata such as:

  • component codes
  • component serial numbers
  • suppliers

When a document is uploaded, you get access to a number generator/document ID, which gives the document a name automatically. You can add custom rules to automate the process further.

You also get access to a workflow that facilitates the control and audit process and can be customised to your project. In other words, you get access to a defined audit process that files and documents have to go through automatically before being marked as approved.


Detailed process for collecting operational and maintenance data

The collection template is based on building technology standards. US-based owners may require Omniclass, UK owners may require Uniclass and Norwegian owners may prefer Norwegian Standard 3451. Using a classification system adds a dimension to navigating the information as well as familiarity and aggregation possibilities for projects and owners.

If you have your own labelling system, the template can of course be adapted to that.

One of the reasons for choosing Interaxo as a collection tool is that you automatically get access to an extremely detailed process for collecting operational and maintenance data, without the need for a lot of extra work!



Ready to start?

Interaxo gives you access to a template that enables continuous collection of operational and maintenance data.
The collection takes place in the same system as the one you use for project collaboration and documentation.

In connection with the handover, all documentation and metadata can be exported to other systems.
By using our open API, you avoid many manual tasks while transferring data and documents automatically.

Contact us today to create a customised data collection process to suit you and your company!